5 Most Important Tips for Remote Managers to Stay Closely Connected with their Team

November 3, 20158:00 am423 views

While remote managers enjoy the most common benefit of flexi hours and widely distributed team across different geographies benefit the company with 24/7 workflow. Today in this rapidly changing world, working is no longer limited to the traditional clocking 9 to 5 shifts, it is more about finding the right time and space for work to fit into your life.

As anyone who might have tried maintaining congenial relationships with long-distance co-workers face the most common challenge of managing their core operations across different geographies smoothly, without hampering productivity.

Here are five most important tips for remote managers to ensure smooth functioning of processes and operations, irrespective of time zone differences the colleagues belong. These are:

  1. Hire the right members in a team02

Not everyone is capable of thriving in a self-monitored distributed environment, working in collaboration with co-workers positioned in different time zones. Some of them may extroverts, others rely on face-to-face interaction for immediate support, such members are not an ideal fit for remote working.

The team members hired should be highly independent and focused. In case, your work doesn’t allow room for you to interact, then soon you may find yourself nestled in the cybernetic ecosystem.

  1. Deploy the right technology in place for smooth functioning

If you would like to add a personal touch to your everyday conversation with co-workers through voice or video, you should deploy the right technology tools in place to stay connected virtually and not lose out on the vacuum created by the online medium.

Companies increasingly across the globe are migrating towards SaaS and PaaS platforms for timekeeping, project management, email, file storage and collaboration on the cloud.

Since everything that exists on the cloud is not permanent, it needs to be constantly upgraded. Your team should be able to leverage the mobile-friendly apps and tools to maximum for business advantage.

See: Are Remote Employees Good for Business?

  1. Prioritize time for face-to-face interaction

Be it video on Skype or meeting in person, always emphasise on building relationships with team members by bringing in a personalised element to interaction.

If you do not think flying air miles and meeting clients across the globe is practically feasible, connecting virtually is the next big thing to feel a sense of inclusion and responsibility.

  1. Keep the communication thread ongoing

Always set a time to get connected if a personal meet, like once in a month or fortnight depending on work requirements. However, if you are getting connected virtually via video conferencing, getting connected twice a week to get updates from co-workers working across different geographies, helps answer queries, resolve problems and mentor them if necessary.

It is important to set a rhythm of constant connect to stay in loop of the current happening and assist remote workers through mobile apps and ongoing group conversations.

Use all tools available at your disposal: be it instant messaging, group chat, video conferencing and others to make all members stay on the same page. Use of emotions carefully during email communication or texts can convey your state of mind and context to co-workers.

  1. Cross-Check and Verify Processes

When establishing processes and system to make remote workers stay connected on a single platform, make sure that the technology deployed and processes formulated. You need to micro-manage team even if they are working in remote settings. Rethink on systems, re-evaluate processes, and refine them so that it is as clear as possible.

A lot of mock-boarding exercises with interns help identify key areas that need improvement within an organisation. Before you scale up, set up well-defined processes in place, this could include adding more remote team members and mentoring team to handle work more independently.

Also read: Hiring Remote Workers? Here are 5 Considerations

Image credit: flickr.com

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