A recent U.S study by Bain & Company showcased that 15 percent collective time of 17 large corporations is spent in meetings, whether the senior executives meetings are equal to more than two days each week to meetings.
When the meeting goes effective and productive, the enormous amount of the time spent is much worthy but unfortunately the study also shows that many participants weren’t paying full attention.
Viewing the fact, it is vital for HR professionals to make sure that such wasting time meetings don’t occur in the working environment. A meeting is indeed important, as it is a right circumstance to gather a group of people who are dealing with a project or a teamwork to discuss everything related to the success of the planned program.
However, the long duration, unprepared materials, poor communication and unattractive speakers could significantly cut down people’s interest, yielding in an effective conclusion. The works and tasks suffer, performance and productivity is decreasing and more people would be exhausted and burned outs in balancing the wasting time.
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Here are some ways to avoid pointless meetings a HR manager could suggest to be applied in many departments :
Make the meetings count within sixty minutes
Employees are prepared to work in 8 up to 9 hours duration per day, including the times to do the regular tasks, accomplishing the deadlines, replying emails, making calls, and having lunch at noon.
To hold a meeting in more than sixty minute is considered to be killing much time as an employee has many tasks to be done at the same day. HR professionals could suggest the top management and the departments to limit such regular meetings within 60 minutes, even less is better, but meetings that meet urgency and require attendance of the whole employees are exceptional.
Everybody, be prepared!
It is such a wasting time to gather with people with blank minds in the meeting. It is better for the meeting chairmans to announce what will be discussed in the meeting and what to do few days before the meeting starts.
Be more effective that saves much time like announcing the attendants to send the reports through emails, preparing the issues’ list before meetings, enlist the ideas towards a project and more.
Stay on track
People in a meeting are frequently to ask questions outside the topic, as many sudden questions and opinions might arise in the intervening time. This is, indeed, a thing that contributes so much to the longer meeting duration, resulting in a boring and sleepy situation.
Therefore, everybody in the meeting must consistent to stick at the topic discussion. Whereas some topics that technically specific to a group of division could be done after the meeting time is up as not all people need to involve on it.
Make an effective communication
Some business leaders might consider a meeting as a part of the job description and they would feel released after running it with the subordinates. Top managements are often to speak more to direct the employees towards the company’s goal and targets. Unfortunately, they frequently give a small portion for the audience to speak up and share the thoughts.
To gain more productivity in a meeting, an effective dual communication is crucial where both the employees and top management could sound their opinions and suggestions each other.
Meetings are common activities done in a company but those also great moments to enhance the workforce’s productivity and engagement at the same time. It is better for HR professionals and managers to make sure that meetings occurred in the company is not the wasting ones, as the bad meeting would create such exhausted and stress condition among the workers.
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