New to the HR World? Know These HR System Terms

October 22, 20192:40 pm2867 views

If you are in the early stage of human resource career, it could be hard for you to keep up the work schedule without knowing which automated system to use for certain occasion or job. That said, it is important to learn and understand HR system terms in order to do work professionally and smoothly.

Without further ado, here are five automated HR systems you should acknowledge.

Management Information System (MIS)

MIS refers to a computer-based system that provides managers with tools to organise, evaluate, and manage a department within an organisation. There are several types of MIS, including DSS, EIS, marketing information system, accounting information system, OAS, HR management systems, ERP, local database, etc.

See also: 20 Best Companies to Work for Human Resources Graduates

Above all organisational system, MIS is seen to be more organisation-focused narrowing in on leveraging information technology to increase business value. Based on Notesmatic review, here are several benefits of MIS.

  • MIS improves business operational efficiency, adds value to existing products, improves innovation and new product development, and helps managers make better decisions.
  • MIS gives accurate reports for organisations to identify their strengths and weaknesses.
  • It gives an overall picture of a company and can act as a communication and planning tool.
  • MIS helps a company gain a competitive advantage.
Decision Support System (DSS)

DSS is an information system that supports business and organisational decision-making activities. It supports decision-maker with appropriate data and models during the making process. The application is also useful in utilising HR information in the analysis of problems and opportunities.

In addition, DSS is concerned with establishing policies, procedures, and programs to provide necessary and sufficient resources to accomplish goals at a strategic level. The programs include salary comparisons, absenteeism reports, overtime reports, budget reports, etc. According to Sprague research, there are four benefit terms you can get from DSS.

  • DSS tends to be aimed at a less well structured, underspecified problem that upper-level managers typically face.
  • It attempts to combine the use of an analytic technique with traditional data access and retrieval functions.
  • DSS specifically focuses on features which make the app easier to be used by non-tech people in an interactive mode.
  • DSS emphasises flexibility and adaptability to accommodate changes in the environment and decision-making approach of users.
Executive Information System (EIS)

Executive Information System (EIS), also known as Executive Support System (ESS), is a type of DSS which is used to assist senior executives in the decision-making process. People often refer to EIS as a specialised form of DSS.

Generally, EIS is used in many different types of organisation to monitor enterprise performance and to identify opportunities and problems. Using EIS, you will get the following benefits.

  • EIS improves employee and organisational tracking information.
  • It offers efficiency to decision-makers just like DSS.
  • EIS provides timely delivery of information for management to make a prompt decision.
  • It is easy for upper-level executives to use as extensive computer experience is not required in operations.
  • It also provides strong drill-down capabilities to better analyse information.
Human Resources Information System (HRIS)

HRIS, also known as HRMS (human resources management system), is commonly known by HR professionals as a form of HR software that combines systems and processes to ensure easy management of HR, business processes, and data. HR scientific will embrace this system into their workforce.

Moreover, HRIS can combine a number of necessary HR functions, such as employee data, managing payrolls, recruitment processes, benefits administration, and keeping track of attendance records. HRMS will also cover other HR tasks ranging from retention to grievance handling, making their schedule and job easy.

Group Decision Support System (GDSS)

GDSS is computer machinery and software system used to create, collect, and store information needed for accomplishing basic tasks within an organisation. It also refers to technology with advance promotion system, helping streamline group communications and foster learning. Other advantages of this system include accomplish tasks faster, eliminate the need for a large staff, and update data simultaneously by multiple groups of employees at once. In addition, the features of this system will be as follows:

  • Easy to use due to its interactive interface.
  • Improve decision-making as it facilitates users with setting to different locations to make decisions as a group resulting in a better decision.
  • Assist middle and higher-level management in creating semi-structured and unstructured decisions.
  • Support phases in decision making, including design, choice, and implementation.
  • Display more positive group behaviour during a discussion or meeting with a group. 

Read also: Why Taking a Part-Time Job in Human Resources?

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