Today, businesses of all types have an overwhelming amount of information that must be stored, managed and protected via data governance. But
The abundance of data in today ’s
Data governance programs can help mitigate this confusion, by centralising and labelling all files, as well as ensuring that all information has been
However, while it’s critical to manage and protect corporate information, data governance initiatives also need to enable easy access for the employees who need this data in their everyday jobs. In today’s complex, connected business environment, it can be challenging to achieve this careful balance of data security and easy information access.
Automation: Defining and Applying Customised Rules
One of the chief strategies for maintaining this balance is relying on automated solutions created specifically for the task of
While many executives perceive data governance as a
Because each company operates with its own strategic goals and regulatory constraints, today’s software solutions support a high level of customisation for data governance. For example, employees working in the US may be held to entirely different data security standards than staff members in other regions of the world — and geo-coding details can be added to each file to reflect those differences, based on where each user is located.
Managing the Problem of User Mobility
In addition to having employees scattered around the world, today most businesses have a large number of employees working remotely, whether from the road or a home office. These mobile employees are accessing information on a wide range of devices.
Mobile access to data increases employee
Intelligent data governance means that organisations must maintain visibility into, and control over, all corporate information, no matter where it resides. Again, automated technology solutions can support this effort, by constantly identifying and managing new information across all users and all technology nodes.
Keeping Up with Changing Times
Not only are employees on the move — but legal standards, corporate policies and top-level business strategies are also constantly shifting over time. To deliver optimal results and maximise the value of all corporate information, data governance programs must be designed with agility and flexibility in mind.
Instead of making a series of manual fixes as conditions change, organisations can rely on automated tools to streamline and accelerate this process. A single change made by a data administrator can quickly ensure that all files are brought up to date. Some data might increase in importance, some data might be eliminated, or user access might be prohibited for some files, based on internal or external changes.
Enabling Non-Invasive Data Governance
While the concept of data governance may seem daunting to organisations unfamiliar with it, managing and securing information can actually be accomplished in a non-invasive, low-maintenance manner. In today’s competitive environment, employee productivity is key — and intelligent data governance works behind the scenes to ensure that professionals have the data they need to work effectively, without adding more administrative hurdles to accessing that information.
Because corporate data often contains personal information about customers, intellectual property or other sensitive details, it’s necessary to create some standards and protocols for managing employee access. However, by defining and communicating the reasons behind their policies — then enacting these policies in a completely non-invasive way — it’s possible for organisations to balance their own data governance needs with the end-user freedoms demanded by their employees.
The article was written by Scott Baker, Senior Director of Emerging Business and Data Intelligence at Hitachi Vantara