Right Ways to Announce Promotion to Employees

September 2, 201610:37 am
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An employee’s promotion is one important milestone of achievement in everyone’s career. A promotion announcement well delivered by the HR manager elevates the motivation levels and employee engagement at work.

Higher responsibilities, authoritative decision making, position of leadership, increase in pay scale and other benefits are usually offered to promote employees, who manage to thrive and show consistent improvement in their performance in the designated job roles.

Announcing promotion is one of the best approaches by which an employer can show appreciation towards an employee’s contribution.

The eagerness to grow, assume position of leadership, get better paid motivates employees to work at their optimum capacity and consistently deliver quality performance, while enhancing their skill sets to be top performers in their job role.

See also: 6 Clear Indicative Signs Your Employees are Worth’ a Promotion

When employees are aware that their consistent efforts and hard work will be rewarded in future, they tend to focus and perform consistently. Promotion, while offers a lucrative proposition for the employee to seek bright future with the company, it also offers a sense of conviction that their efforts will not go absolutely unnoticed by the employer, but would be adequately rewarded and recognised.

As feelings of trust and security grow during the tenure of workings, the employees are more convinced to stay back and perform to attain standards par excellence in the business.

If the promotion planning is not well executed and pre-planned, it can impact employee performance, motivation levels at work and promote turnover of talent.

When employers fail to encourage sense of healthy competition and present objective performance assessment, jealousy and unfairness at work tend to occur. Conflicts then, are unavoidable, and this can disrupt the pleasant workings of a team.

When promoting an employee, HR managers and employers should stay off favouritism and subjective performance grading. Here are some ways to deliver the promotion message right:

Step 1: Stick to the procedure

When a company has set standard protocols of working, it is important that all senior managers, team leads, HR leaders and employers stick to it. Post the promotion announcement, a party or celebration could seem like a great idea, however this can create feelings of favouritism among other employees.

It is advisable to hold transparent approaches to announcing a promotion based on the standard protocols such as staff meeting, weekly evaluation or simply by sending out the announcement to all employees’ emails.

Step 2: Keep it professional

Employers should be able to keep the positive tone and professionalism intact, during and post promotion announcement. Focusing on an employee’s achievement, contribution and hard work is great, however managers need to ensure that during the process they are not hurting the morale of other staffers.

Step 3: Showcase an objective assessment

An employee’s work history, qualifications, experience and achievements are crucial things needed to evaluate performance objectively and then officially announce the promotion of an employee to one and all, at the same point of time.

There could be clear reasons on why an employee is considered to be an exceptional star performer at work, and why the organisation chooses to promote the individual.

Clear explanations should be provided to all employees during staff meeting to avoid negativity, distrust and ill feelings amongst employees.

Step 4: Highlight certain accomplishments

Highlighting on some incredible accomplishments, great efforts on certain projects, and willingness to take up additional job roles beyond their scope of operations are some pluses which should be presented right, during the promotion announcement.

Also specific contributions and dedication showcased by an employee, should clearly model and provide inspiration for the rest of the employees to follow the pathways to success.

Step 5: Stress on the importance of teamwork support

Employees should realise that each one’s contribution is associated with their final progress to promote a culture of integrated supportive team workings.

Promotion of an employee is a positive indicator of the growth vision of the company, while clearing voicing out that everybody in the workforce stands a fair chance to gain from it.

Employers should spread cheer, positive energy and affirm, that they are really waiting for the next top performers in the team.

To uplift spirits, boost productivity and enhance employee morale, promotion is a key driver to empower the workforces to deliver their best efforts every single day at work.

However, only when a promotion announcement is delivered right, will the workforces be empowered to perform, improve their skills and be retained. Stay off wrong delivery mediums and mechanism to foster favouritism or creation of toxic workplaces.

Next read: HRs to Note: Appraisal Mismanagement